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Manage
✨ MainClub Assistant
Ask questions or draft content using the club data your login is allowed to use.
Privacy boundary: MainClub Assistant can never access Accident or Welfare/Safeguarding records. Those secure areas are excluded from its data layer entirely.
AI allowance: usage is capped server-side each month. Default allowance is $2 per club unless your deployment sets a different MAINCLUB_AI_MONTHLY_BUDGET_USD.
Assistant response
📝 Committee Minutes
Record meetings, decisions and actions in one place.
AI privacy: action-point extraction only receives the notes from the meeting you are editing. It cannot access Accident or Welfare/Safeguarding records.
Open Committee Minutes to load meetings.
🏁 Race Archive
The organiser record of completed races and series. Public visitors only see the safe published history on Racing / Results.
Home Page
Manage the content and presentation used specifically on your club's home page.
Headings & wording
Change the editable home-page headings and labels.
Home images
Manage the hero and other home-page imagery.
Public page images
Separate imagery for Hero, New Riders, Coaching, Racing and Club/Community.
Sponsors
Manage sponsors displayed on the public site.
Club identity
Logo, colours, header layout and club-wide identity settings.
Club Health
A quick committee view of what needs attention, using information already held in MainClub.
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Club Management
Everything you have access to, grouped in one place. Public club pages stay uncluttered while committee, coaching and operational tools live here.
Club racing
Ready to join the club?
Become a member today — it only takes a few minutes.
Sessions other BMX clubs have opened up to riders from anywhere — tasters, open gate, camps, and regular sessions anyone's welcome to join. Shared via MainClub HQ. MainClub HQ's privacy notice
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Race results
Race Day Data and standings from the club's official Sqorz results system.
Sqorz results aren't showing inline here — use the "Open on Sqorz" button above to view them directly.
Results logged directly by the club — for events not tracked on Sqorz, or if the club doesn't use Sqorz at all.
Season standings built from club-logged results — points are only counted for race events an admin has tagged as part of a series.
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News
Race reports, club news, and updates.
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Club shop
Order club kit below. You'll pay via SumUp straight after placing your order — the kit coordinator will confirm sizing and pickup once payment comes through.
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Your orders
Accident book
First aid and accident records, Admin view only. Records are append-only to preserve the original entry and maintain a clear audit trail. If a correction is needed, add a follow-up record rather than altering the original.
Retention & data protection
These records contain health information, which is special category data under UK GDPR. They're stored so only a logged-in Admin can read them, and they're never shown publicly. Signatures are stored as part of the record and are covered by the same protection.
Accident records involving a child should be kept until that child's 25th birthday (check your own insurer's and British Cycling's current guidance, as schemes differ — some say 21). Adult records should be kept at least 3 years. Nothing here is deleted automatically. Records marked Under 18 are the ones needing the longer retention — that flag is the only reason the form asks, and no date of birth is collected anywhere in this app.
Serious injuries may be reportable to the HSE under RIDDOR, usually within 15 days. Tick "May be RIDDOR reportable" when recording so it can be reviewed — this app doesn't report anything on your behalf.
Export a CSV periodically and keep a copy somewhere safe as a backup.
Compliance & Renewals
Volunteer qualifications (First Aid, DBS, coaching awards) and club-level renewals (insurance, domain, affiliation) in one place. Only dates are tracked here — never DBS outcomes or certificate numbers, which are more sensitive and handled separately.
Membership
Membership types, renewal tracking, and payment. This records what the club has confirmed — there's no live sync with British Cycling or any other governing body.
Membership types
Email members
Send a newsletter or announcement to a group of members at once — each person gets their own individually-addressed copy, nobody sees anyone else's email address. Admin only.
Attendance history
Past weeks' sign-ups, Admin view only. Nothing is ever deleted — it's just not shown outside this tab.
By rider — all-time attendance
Filters by week (each week starts Monday) — pick any date within the range you want.
Fundraising
Keep a Club Profile with the facts funders always ask for, and track every grant from first research through to outcome.
Club Profile
Structured facts about the club, kept up to date once rather than retyped for every application — membership numbers, coaching quals, achievements, and so on.
Grants
Shared by other clubs — MainClub HQ
Grants other clubs have spotted and shared — including ones that weren't a fit for them but might suit you. Official entries are curated by MainClub HQ directly; everything else is community-submitted and unverified. MainClub HQ's privacy notice
Join online and pay securely — your membership is reviewed and approved by the committee shortly afterward, not automatic the moment payment completes.
Trackside advertising boards put your brand in front of riders, families and spectators at every race meeting — with several meetings a year drawing 700–1,000+ people, plus livestream and social reach.
Our full proposal covers board positions, pricing and multi-year options.
Identity, contact details, links and colours used throughout the site and till. New Rider Guide, Coaching T&Cs, Privacy Notice and other page text are edited separately from here.
Log in as admin to edit club settings.
Website menu
Choose the order and visibility of the public navigation so the site reflects how your club wants people to use it.
Log in as admin to edit the website menu.
Home page headings
The card titles shown on the Home page — change wording without touching any code.
Log in as admin to edit home page headings.
Membership application — data collected
Name and membership type are always collected. Choose what else the public Join form asks for — Parent/guardian name is always requested automatically whenever an applicant is under 18 (via date of birth if collected, or a plain "under 18" tick if not), regardless of these toggles.
Log in as admin to edit this.
Membership application — custom questions
Anything extra to ask each applicant — dietary requirements, how they heard about the club, a T-shirt size, anything club-specific. Asked once per person on the application, same as the built-in fields above.
Who changed high-value settings — club identity, pricing, access, what's collected on applications — and when. Super Admin/Developer only. Everyday actions like bookings and orders aren't logged here; this is for oversight of admin-level changes, not a full activity log.
Log in as Super Admin to see this.
Site Pages
Edit the New Rider Guide, Coaching T&Cs, Privacy Notice, and the About text on the Home page. Use the buttons above the text box — Heading, Bold, italic, Underline, bullet list, link, and quick-insert buttons for the club name and email — to format as you type. No need to type any special symbols by hand, and everything's substituted automatically from Club Settings.
Log in as admin to edit site pages.
Users
Club Features
Turn off anything this club doesn't use — its menu item disappears entirely, for everyone, not just hidden from view. Super Admin only; no named user's access can change this.
Create up to 10 named logins, each with only the access they actually need. The Super Admin passcode (yours) always has every scope and isn't listed here.
Log in as Super Admin to manage users.
Developer support access
The developer's own login has no standing access to the confidential Welfare Log — it only holds welfare access while a support window like this is deliberately open, and only for as long as the time limit below allows. Every read while it's open is recorded in the Welfare Log's own access history, same as anyone else's.
How to do the everyday jobs. Everything here needs you logged in as admin. Tap a heading to open it.
Passcodes and users
Set in Netlify under environment variables — ADMIN_PASSCODE (Super Admin, full access), POS_PASSCODE (till only), TREASURER_PASSCODE (the hidden /expenses screen only, no accident records), and DEVELOPER_PASSCODE (support access, no welfare log unless a time-limited window is opened for it — see the Welfare Log page).
For committee members and volunteers, named users are the better option — see Users in the nav. Each named login gets only the access it actually needs (Sessions, Finance, Safeguarding, Welfare, Content, Kit, Till), rather than sharing one all-powerful passcode. Up to 10 named users, and unlike the fixed passcodes, removing someone's access just means deleting their user — no need to change a shared code and tell everyone else the new one.
The ADMIN_PASSCODE itself should still be kept to a small number of people, since it can't be scoped down or attributed to one person the way a named user can. Change any passcode that's leaked or that a leaving committee member knew.
DEMO CLUB · Race safe, ride hard · Our Sponsors · Coaching T&Cs · Privacy Notice · Public information on this website is visible to visitors. Member, payment, accident and safeguarding information is restricted according to user permissions.
